Scope of Work: 

• Registering of internal and external documents
  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence
  • Generate the various document control reports as required.
  • Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff
  • Maintain updated records of all approved documents and drawings and their distribution clearly
  • Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
  • Maintain the files and control logs as required by the project.
  • Maintain document control registers/documents for incoming and outgoing project documents
  • Maintaining a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received
  • Ensure that the latest revision and approval status of drawings is kept updated continuously
  • Expedite responses to transmittals sent for review/comment
  • Respond to queries regarding revision status of issued drawings/documents
  • Manage the electronic and hard copy filing of project related technical documentation
  • Filing and archiving of documentation to facilitate easy retrieval at a later date
  • Liaison with the project team member for preparation of all technical submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process.
  • Input document data into the standard registers ensuring that the information is accurate and up to date.
  • Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
  • Provide reports on the performance of the document management system
  • Monitor and continuously improve the effectiveness of data management procedures and processes according to project objectives.

More than 5 years of experience